SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
¨ | Preliminary Proxy Statement |
x | Definitive Proxy Statement |
¨ | Definitive Additional Materials |
¨ | Soliciting Material under Rule 14a-12 |
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| Confidential, For Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
SARATOGA RESOURCES, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. |
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
(1) | Title of each class of securities to which transaction applies: |
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(2) | Aggregate number of securities to which transaction applies: |
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(3) | Proposed maximum aggregate value of transaction: |
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(4) | Total fee paid: |
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¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the form or schedule and the date of its filing. |
(1) | Amount Previously Paid: |
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(2) | Form, Schedule or Registration Statement No.: |
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(3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
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(4) | Filing Party: |
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(5) | Date Filed: |
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3 Riverway, Suite 1810
Houston, Texas 77056
Dear Shareholder:
You are cordially invited to attend our 2014 Annual Meeting of Shareholders. The 2013 Annual Meeting will be held on Monday, June 16, 2014, at 10:00 a.m. (local time) at 3 Riverway Basement Conference Center, Houston, Texas 77024.
At this years Annual Meeting, you will be asked to:
elect five members of our Board of Directors, each for a term of one year;
vote, on an advisory basis, on the compensation of our named executive officers (say on pay); and
ratify the appointment of MaloneBailey LLP as our independent registered public accountants for fiscal year 2014.
Your vote is important. Whether or not you plan to attend the Annual Meeting in person, it is important that your shares be represented and voted. We urge you to review the accompanying materials carefully and vote as promptly as possible. You may transmit your vote via the internet, via the telephone or you may complete and return a proxy card. Your cooperation is appreciated.
Sincerely, |
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THOMAS F. COOKE |
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Chairman and Chief Executive Officer |
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Houston, Texas
April 28, 2014
Notice of Annual Meeting of Stockholders
June 16, 2014
April 28, 2014
Date:
Monday, June 16, 2014
Time:
10:00 a.m., Central Time
Place:
3 Riverway
Basement Conference Center
Houston, Texas 77024
Purpose:
To elect five directors;
To approve, on an advisory basis, the compensation of our named executive officers;
To ratify the appointment of the independent registered public accounting firm; and
To transact such other business as may properly come before the meeting
Record Date:
Close of business on April 24, 2014
Your vote is important. Whether or not you plan to attend the annual meeting in person, it is important that your shares be represented and voted at the annual meeting. You may transmit your vote via the internet or you may complete and return a proxy card. Your cooperation is appreciated.
By Order of the Board of Directors. |
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THOMAS F. COOKE |
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Chairman and Chief Executive Officer |
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SARATOGA RESOURCES, INC.
3 Riverway, Suite 1810
Houston, Texas 77056
________________________
PROXY STATEMENT
ANNUAL MEETING OF STOCKHOLDERS
JUNE 16, 2014
_______________________
The 2013 Annual Report to Stockholders, including financial statements, is being made available to stockholders together with these proxy materials on or about April 28, 2014.
QUESTIONS AND ANSWERS ABOUT THE PROXY MATERIALS, ANNUAL MEETING AND VOTING
1.
Why am I receiving these proxy materials?
Our board of directors is soliciting your proxy to vote at our 2014 annual meeting of stockholders because you owned shares of our common stock at the close of business on April 24, 2014, the record date for the annual meeting, and are therefore entitled to vote at the meeting. This proxy statement, along with a proxy card or a voting instruction card, is being made available to stockholders on or about April 30, 2014. This proxy statement summarizes the information that you need to know in order to cast your vote at the annual meeting. You do not need to attend the annual meeting in person to vote your shares.
2.
When and where will the annual meeting be held?
The annual meeting will be held at 10:00 a.m. Central Time on Monday, June 16, 2014, at the Basement Conference Center at 3 Riverway, Houston, Texas 77024.
3.
What are the rules of admission to the Annual Meeting if I attend in person?
Only shareholders of record as of April 24, 2014 (the record date) and their accompanied guests, or the holders of their valid proxies, will be permitted to attend. If you plan to attend the meeting in person, please bring:
valid governmental-issued picture identification, such as a drivers license or a passport, which is required before being admitted to the meeting; and
if you hold shares through a broker or nominee (i.e., in street name), proof of their beneficial ownership as of April 24, 2014, such as a brokerage statement showing your ownership as of that date.
4.
Who is soliciting my proxy?
Our board of directors is soliciting your proxy to vote on all matters scheduled to come before the 2014 annual meeting of stockholders, whether or not you attend in person. By completing and returning the proxy card or voting instruction card, or by transmitting your voting instructions via the internet, you are authorizing the proxy holders to vote your shares at our annual meeting as you have instructed.
5.
On what matters will I be voting? How does the board of directors recommend that I cast my vote?
At the annual meeting, you will be asked to elect our director nominees; approve, on an advisory basis, the compensation of our named executive officers; ratify the appointment of our independent registered public accounting firm; and consider any other matter that properly comes before the meeting.
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Our board of directors unanimously recommends that you vote:
FOR all of the director nominees;
FOR the approval, on an advisory basis, of the compensation of our named executive officers; and
FOR the ratification of the appointment of the independent registered public accounting firm.
We do not expect any matters to be presented for action at the meeting other than the matters described in this proxy statement. By signing and returning a proxy card, however, you will give to the persons named as proxies discretionary voting authority with respect to any other matter that may properly come before the annual meeting, and they intend to vote on any such other matter in accordance with their best judgment.
6.
How many votes may I cast?
You may cast one vote for every share of our common stock that you owned on April 24, 2014, the record date.
7.
How many shares are eligible to be voted?
As of the record date, we had 30,946,601 shares of common stock outstanding, each of which is entitled to one vote.
8.
How many shares must be present to hold the annual meeting?
Under Texas law and our by-laws, the presence in person or by proxy of a majority of the outstanding shares of our common stock entitled to vote is necessary to constitute a quorum at the annual meeting. The inspector of election will determine whether a quorum is present. If you are a beneficial owner (as defined below) of shares of our common stock and you do not instruct your bank, broker, trustee or other nominee how to vote your shares on any of the proposals, your shares will be counted as present at the annual meeting for purposes of determining whether a quorum exists. In addition, votes of stockholders of record who are present at the annual meeting in person or by proxy will be counted as present at the annual meeting for purposes of determining whether a quorum exists, whether or not such holder abstains from voting on any of the proposals.
9.
How do I vote?
Stockholders of Record. If your shares are registered directly in your name with our transfer agent, Securities Transfer Corporation, you are the stockholder of record of those shares and these proxy materials have been made available or mailed to you by us. Your vote authorizes each of Thomas F. Cooke and Andrew C. Clifford, as your proxies, each with the power to appoint his substitute, to represent and vote your shares as you directed. In order to vote shares of which you are the record holder, you should complete, date and sign your proxy card and return it in the postage-paid envelope provided. Only the latest dated proxy received from you will be voted at the annual meeting. You may also vote in person at the annual meeting.
Beneficial Owners. If your shares are held in a stock brokerage account, by a bank, broker, trustee, or other nominee, you are considered the beneficial owner of shares held in street name and these proxy materials are being forwarded to you by your bank, broker, trustee or nominee that is considered the owner of record of those shares. As the beneficial owner, you have the right to direct your bank, broker, trustee or nominee on how to vote your shares via the internet or by telephone if the bank, broker, trustee or nominee offers these options or by signing and returning a proxy card. Your bank, broker, trustee or nominee will send you instructions for voting your shares. For a discussion of the rules regarding the voting of shares held by beneficial owners, please see the question below entitled What happens if I dont vote for a proposal? What is discretionary voting? What is a broker non-vote?
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10.
What happens if I dont vote for a proposal? What is discretionary voting? What is a broker non-vote?
If you properly execute and return a proxy or voting instruction card, your shares will be voted as you specify. If you are a stockholder of record and you make no specifications on your proxy card, your shares will be voted in accordance with the recommendations of our board of directors, as provided above.
If you are a beneficial owner and you do not provide voting instructions to your broker, bank or other holder of record holding shares for you, your shares will not be voted with respect to any proposal for which your broker does not have discretionary authority to vote. Rules of the New York Stock Exchange (NYSE) determine whether proposals presented at stockholder meetings are discretionary or non-discretionary. If a proposal is determined to be discretionary, your broker, bank or other holder of record is permitted under NYSE rules to vote on the proposal without receiving voting instructions from you. If a proposal is determined to be non-discretionary, your broker, bank or other holder of record is not permitted under NYSE rules to vote on the proposal without receiving voting instructions from you. A broker non-vote occurs when a bank, broker or other holder of record holding shares for a beneficial owner does not vote on a non-discretionary proposal because the holder of record has not received voting instructions from the beneficial owner.
Under the rules of the NYSE, the proposal relating to the ratification of our independent registered public accounting firm is a discretionary proposal and all the other proposals are non-discretionary proposals. If you are a beneficial owner and you do not provide voting instructions to your bank, broker or other holder of record holding shares for you, your shares may be voted with respect to the ratification of our independent registered public accounting firm. Whereas, if you are a beneficial owner and you do not provide voting instructions to your broker, bank or other holder of record holding shares for you, your shares will not be voted with respect to the election of directors or the compensation of our named executive officers. Without your voting instructions on these matters, a broker non-vote will occur with respect to your shares. Shares subject to broker non-votes will not be counted as votes for or against and will not be included in calculating the number of votes necessary for approval of such matters to be presented at the annual meeting; however, such shares will be considered present at the annual meeting for purposes of determining the existence of a quorum.
11.
What vote is required, and how will my votes be counted, to elect directors and to adopt the other proposals?
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| Vote Required |
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| to Adopt the |
| Effect of |
| Effect of |
Proposal |
| Voting Options |
| Proposal |
| Abstentions |
| Broker Non-Votes |
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No. 1: Election of directors |
| For or withhold on each nominee |
| Plurality of votes cast |
| No effect |
| No effect |
No. 2: Approval, on an advisory basis, of the compensation of our named executive officers |
| For, against or abstain |
| Affirmative vote of a majority of the shares of common stock entitled to vote and present in person or by proxy |
| Treated as votes against |
| No effect |
No. 3: Ratification of independent registered public accounting firm |
| For, against or abstain |
| Affirmative vote of a majority of the shares of common stock entitled to vote and present in person or by proxy |
| Treated as votes against |
| No effect |
Our directors are elected by a plurality of shares voted. Under our by-laws, all other matters require the affirmative vote of the holders of a majority of our common stock present in person or by proxy and entitled to vote thereon, except as otherwise provided by statute, our certificate of incorporation or our by-laws.
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12.
Can I revoke or change my vote after I deliver my proxy?
Yes. Your proxy can be revoked or changed at any time before it is voted if you provide notice in writing to our corporate secretary before the annual meeting, if you timely provide to us another proxy with a later date or if you vote in person at the annual meeting or notify the corporate secretary in writing at the annual meeting of your wish to revoke your proxy.
13.
Who pays for soliciting proxies?
We pay all expenses incurred in connection with the solicitation of proxies for the annual meeting. We will request banks, brokers, and other intermediaries holding shares of our common stock beneficially owned by others to send this document to, and obtain proxies from, the beneficial owners and will reimburse holders for their reasonable expenses in so doing. Solicitation of proxies by mail may be supplemented by telephone, email and other electronic means, advertisements and personal solicitation by our directors, officers and employees. No additional compensation will be paid to directors, officers or employees for such solicitation efforts.
14.
Could other matters be considered and voted upon at the annual meeting?
Our board does not expect to bring any other matter before the annual meeting, and it is not aware of any other matter that may be considered at the meeting. In addition, pursuant to our by-laws, the time has elapsed for any stockholder to properly bring a matter before the meeting. However, if any other matter does properly come before the meeting, the proxy holders will vote the proxies in his or her discretion.
15.
What happens if the annual meeting is postponed or adjourned?
Unless a new record date is fixed, your proxy will still be valid and may be voted at the postponed or adjourned meeting. You will still be able to change or revoke your proxy until it is voted.
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Unless otherwise indicated, the table below shows the amount of our common stock beneficially owned as of the record date, April 24, 2014, by (1) each person known to beneficially own more than 5% of our outstanding common stock, (2) each of our directors, nominees and executive officers listed in the Summary Compensation Table below (collectively, the named executive officers), and (3) all directors and executive officers as a group.
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| Number of Shares |
| Total Number of |
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| Number of Shares |
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| Shares |
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| Not Subject to |
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| Exercisable Warrants |
| Beneficially |
| Percent of |
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Name of Beneficial Owner |
| Options |
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| Owned (1) |
| Class (1)(2) |
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Thomas F. Cooke |
| 6,142,422 | (3) |
| 125,000 |
| 6,267,422 |
| 20.2 | % |
GSO Capital Partners (4) |
| 4,800,000 |
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| 4,800,000 |
| 15.5 | % |
Macquarie Americas Corp. (5) |
| 1,607,898 |
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| 1,607,898 |
| 5.2 | % |
Andrew C. Clifford |
| 2,637,164 | (6) |
| 125,000 |
| 2,762,164 |
| 8.9 | % |
Brian Daigle |
| 60,000 |
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| 100,000 |
| 160,000 |
| * |
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John W. Rhea, IV |
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| 70,000 |
| 70,000 |
| * |
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Kevin M. Smith |
| 195,473 | (7) |
| 155,000 |
| 350,473 |
| 1.1 | % |
Rex H. White, Jr. |
| 52,500 |
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| 155,000 |
| 207,500 |
| * |
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Randal McDonald |
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| 20,000 |
| 20,000 |
| * |
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John Ebert |
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Directors and executive officers as a group (8 persons) (3) (6) (7) |
| 9,087,559 |
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| 750,000 |
| 9,837,559 |
| 31.0 | % |
*
Ownership is less than 1%.
(1)
Reflects our common stock that could be acquired within sixty days of the record date upon the exercise of outstanding warrants and options.
(2)
Based on 30,946,601 shares of our common stock outstanding as of April 24, 2014.
(3)
Includes 104,148 shares held by Mr. Cookes spouse, as to which he disclaims beneficial ownership.
(4)
Address is 345 Park Avenue, New York, NY 10154. Based on a Schedule 13G, Amendment No. 1, filed with the SEC on February 14, 2013. Blackstone/GSO Capital Solutions Fund L.P. and Blackstone/GSO Capital Solutions Overseas Master Fund L.P. (collectively, the GSO Funds) respectively hold 3,578,781 and 1,221,219 shares of our common stock. Blackstone/GSO Capital Solutions Associates LLC is the general partner of Blackstone/GSO Capital Solutions Fund LP. GSO Holdings I LLC is the managing member of Blackstone/GSO Capital Solutions Associates LLC. GSO Capital Partners LP is the investment manager of Blackstone/GSO Capital Solutions Overseas Master Fund L.P., and in that respect holds discretionary investment authority for, and may be deemed to be the beneficial owner of the shares held by, Blackstone/GSO Capital Solutions Overseas Master Fund L.P. GSO Advisor Holdings L.L.C. is the general partner of GSO Capital Partners LP. Blackstone Holdings I L.P. is the sole member of each of GSO Holdings I LLC and GSO Advisor Holdings L.L.C. Blackstone Holdings I/II GP Inc. is the general partner of Blackstone Holdings I L.P. The Blackstone Group L.P. is the controlling shareholder of Blackstone Holdings I/II GP Inc. Blackstone Group Management L.L.C. is the general partner of The Blackstone Group L.P. Stephen A. Schwarzman is the founding member of Blackstone Group Management L.L.C. In addition, each of Bennett J. Goodman, J. Albert Smith III and Douglas I. Ostrover, each of whom serves as an executive of GSO Holdings I LLC, which is an affiliate of Blackstone/GSO Capital Solutions Associates LLC, may have shared investment control with respect to the common stock held by the GSO Funds.
(5)
Address is 125 W. 55th Street, 22nd Floor, New York, NY. Based on a Schedule 13G filed with the SEC on February 18, 2014 by Macquarie Americas Corp, Macquarie Group Limited and Macquarie Bank Limited.
(6)
Includes (a) 2,500,000 shares held by held by CPK Resources, LLC of which Mr. Clifford is the principal officer and owner, (b) 5,886 shares held by Mr. Cliffords SEP-IRA, and (c) 4,173 shares held by the SEP-IRA of Mr. Cliffords spouse, as to which he disclaims beneficial ownership.
(7)
Includes 20,000 shares held by Mr. Smiths spouse, as to which he disclaims beneficial ownership.
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PROPOSAL 1
ELECTION OF DIRECTORS
In accordance with our by-laws, our board of directors has fixed the current number of directors at five. The terms of all of our directors expire at the 2014 annual meeting of stockholders. Upon the recommendation of our independent directors, our board has nominated each of Messrs. Cooke, Clifford, Rhea, Smith and White to serve a one-year term. The persons named as proxies in the enclosed form of proxy intend to vote your proxy for the election of each such director, unless otherwise directed. If, contrary to our expectations, a nominee should become unavailable for any reason, your proxy will be voted for a substitute nominee designated by our board, unless otherwise directed.
Information About Director Nominees
The table below provides certain information as of April 1, 2014, with respect to each director nominee. The biographies of each of the director nominees below contain information regarding the persons service as a director, business experience, director positions held currently or at any time during the last five years, and the experiences, qualifications, attributes or skills that caused our independent directors and our board to determine that the person should be nominated to serve as a director for the company in 2014. Unless otherwise indicated, each person has been engaged in the principal occupation shown for the past five years.
Name of Director Nominee |
| Principal Occupation, Business Experience and Other Directorships |
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Thomas F. Cooke Age: 65 Director Since 1996 |
| Chairman of our board and Chief Executive Officer from 1996 to present. President of the company from 1996 to 2007. Mr. Cooke is co-founder of our company and has extensive experience with respect to our business, having led the companys efforts to acquire all of its current properties, making him uniquely qualified to lead our board. Mr. Cooke has more than 30 years of experience as an independent oil and gas operator enabling him to guide the companys business strategy, particularly with respect to financing and operating activities. |
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Andrew C. Clifford Age: 59 Director Since 2007 |
| President and a director of our company since 2007. Co-founder and Executive Vice President of Aurora Gas, LLC, an independent gas developer and producer from 1998 to 2007. Previously, Mr. Clifford served as Vice President of Exploration for BHP Petroleum and as a Senior Geophysicist for BHP Petroleum, Kuwait Foreign Petroleum and Esso Exploration. Mr. Clifford holds a B.Sc., with honors, in Geology with Geophysics from London University and is a frequent speaker and published author on a variety of energy industry topics. Mr. Clifford brings over 30 years of energy industry experience to our board of directors having served as a petroleum geologist/geophysicist throughout the United States and around the world. Having many years of experience in management, asset evaluation and operations at major oil and gas companies and independent oil and gas companies and having led the evaluation that led to the acquisition of our principal properties, Mr. Clifford brings to our board an in-depth knowledge and perspective regarding strategic and operational opportunities and challenges facing our company. |
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Kevin M. Smith Age: 69 Director Since 1997 |
| Owner and principal, Kevin M. Smith, Inc., a geophysical consulting firm, since 1984. Mr. Smith holds a B.S. in Geology and Geophysics from the University of Houston. Mr. Smith brings over 35 years of experience as an exploration geophysicist. With his background in geology and geophysics and having served as a director of our company for more than a decade, Mr. Smith brings significant experience in prospect evaluation and a unique understanding of our business to our board of directors. |
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John W. Rhea, IV Age: 61 Director Since 2011 |
| Owner and principal, J.W. Rhea & Associates, a petroleum exploration consulting firm, since 2009. Mr. Rhea served as a Director, and in various executive positions including Chief Executive Officer, Chief Operating Officer and President, of Latitude Solutions, Inc. from July 2012 to November 2012. Latitude Solutions filed for protection under Chapter 7 of the U.S. Bankruptcy Code in November 2012. Mr. Rhea served as President, Chief Executive Officer and a Director of Gulf Energy Exploration Corp., a privately held oil and gas exploration and production company with principal operations in the Transition Zone offshore Texas, from 2006 to 2009. Mr. Rhea holds a B.S.M.E. in Engineering from the University of Texas. Mr. Rhea brings over 35 years of domestic and international business, financial and engineering experience in all phases of the upstream oil and gas industry. His reserve engineering, financial modeling, prospect generation and broad energy industry experience make him a valuable member of our board of directors. |
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Rex H. White, Jr. Age: 81 Director Since 2006 |
| Owner and principal, Rex H. White, Jr., Attorney at Law, a Board Certified Oil, Gas and Mineral Law attorney. Previously, Mr. White worked as a petroleum geologist/geophysicist for approximately 10 years. Mr. White holds a B.S. in Geology, an M.A. in Geology with a minor in Petroleum Engineering and an L.L.B. all from the University of Texas. Mr. White brings more than 50 years of energy industry experience as an oil and gas attorney and practicing geologist. With his many decades of experience in the field, addressing legal and regulatory matters and representing clients in all phases of the energy industry, Mr. White brings valuable insight to our board of directors. |
Involvement in Certain Legal Proceedings
Messrs. Cooke, Clifford, Smith and White were each directors of our company, and Messrs. Cooke and Clifford were officers of our company, at the time of our filing for protection under Chapter 11 of the U.S. Bankruptcy Code in March 2009. We exited bankruptcy with our assets and equity intact in May 2010.
Vote Required to Elect Director Nominees
Under our by-laws, directors are elected by a plurality vote, with the five director nominees who receive the most votes being elected.
Any vacancies on our board may be filled by a majority of the directors then in office. Each director elected in this manner will hold office until his or her successor is elected and duly qualified.
Recommendation of the Board of Directors
OUR BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT STOCKHOLDERS VOTE FOR ALL OF THE DIRECTOR NOMINEES LISTED ABOVE.
In considering your vote with respect to the election of directors pursuant to Proposal 1, you should consider the discussions of Compensation and Corporate Governance and the other discussions contained in this Proxy Statement.
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PROPOSAL 2
ADVISORY VOTE ON THE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS
The Dodd-Frank Wall Street Reform and Consumer Protection Act, enacted in July 2010, requires that we provide our stockholders with the opportunity to vote to approve, on a non-binding, advisory basis, the compensation of our named executive officers as disclosed in this proxy statement in accordance with the rules of the SEC. This vote is not intended to address any specific compensation arrangement or amount, but rather the overall compensation of our named executive officers and our compensation philosophy and practices as disclosed under the Executive and Director Compensation section of this proxy statement. This disclosure includes the compensation tables and narrative discussion following the compensation tables. Stockholders are asked to vote on the following resolution:
RESOLVED, that the stockholders of Saratoga Resources, Inc. (the Company) approve, on an advisory basis, the compensation of the Companys named executive officers, as disclosed in the Companys proxy statement for the 2014 annual meeting of stockholders pursuant to Item 402 of Regulation S-K of the rules of the Securities and Exchange Commission.
We understand that our executive compensation practices are important to our stockholders. Our core executive compensation philosophy continues to be based on pay for performance, and we believe that our executive compensation program is strongly aligned with the long-term interests of our stockholders. In considering how to vote on this proposal, we encourage you to review all of the relevant information in this proxy statement the compensation tables and the narrative discussion following the compensation tables regarding our executive compensation program.
Although this advisory vote, commonly referred to as a say-on-pay vote, is not binding, our board and our compensation committee value the opinion of our stockholders and will consider the outcome of the vote when evaluating our executive compensation program.
Vote Required to Approve, on an Advisory Basis, the Compensation of Our Named Executive Officers
Approval of this proposal requires the affirmative vote of a majority of the common stock entitled to vote and present in person or by proxy at the meeting. For more information on the voting requirements, see Questions and Answers about the Proxy Materials, Annual Meeting and Voting.
Recommendation of the Board of Directors
OUR BOARD UNANIMOUSLY RECOMMENDS THAT YOU VOTE FOR THE APPROVAL, ON AN ADVISORY BASIS, OF THE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS AS DISCLOSED IN THIS PROXY STATEMENT.
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PROPOSAL 3
RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Our board, on the recommendation of the audit committee, has selected the firm of MaloneBailey, LLP as our registered public accounting firm for fiscal 2014. MaloneBailey, LLP has served as our registered public accounting firm since 2008. Although stockholder approval of the boards selection of MaloneBailey, LLP is not required by law, the board believes that it is advisable to give stockholders an opportunity to ratify this selection. If this proposal is not approved at the annual meeting, the board will reconsider its selection of MaloneBailey, LLP.
Representatives of MaloneBailey, LLP are expected to be present at the annual meeting. They will have the opportunity to make a statement if they desire to do so and will be available to respond to appropriate questions from stockholders.
Vote Required to Ratify the Appointment of our Independent Registered Public Accounting Firm
Approval of this proposal requires the affirmative vote of a majority of the common stock entitled to vote and present in person or by proxy at the meeting. For more information on the voting requirements, see Questions and Answers about the Proxy Materials, Annual Meeting and Voting.
Recommendation of the Board of Directors
OUR BOARD UNANIMOUSLY RECOMMENDS THAT YOU VOTE FOR THE RATIFICATION OF THE APPOINTMENT OF MALONEBAILEY, LLP AS OUR INDEPENDENT REGISTRED PUBLIC ACCOUNTING FIRM FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014.
In considering your vote with respect to the ratification of our selection of MaloneBailey, LLP as our registered public accounting firm pursuant to Proposal 3, you should consider the discussion of Relationship with Independent Registered Public Accounting Firm and the other discussions contained in this Proxy Statement.
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EXECUTIVE AND DIRECTOR COMPENSATION
Summary Executive Compensation Table
The table below summarizes the total compensation paid to or earned by our named executive officers for each of the two years ended December 31, 2013.
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Name and Principal Position |
| Year |
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| Bonus (1) |
| Awards |
| Awards(2) |
| Compensation(3) |
| Total | ||||||
Thomas F. Cooke |
| 2013 |
| $ | 311,100 |
| $ | |
| $ | |
| $ | 252,500 |
| $ | 45,927 |
| $ | 609,527 |
Chairman of the Board and |
| 2012 |
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| 305,000 |
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| 37,438 |
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| 19,775 |
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| 362,213 |
Chief Executive Officer |
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Andrew C. Clifford |
| 2013 |
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| 311,100 |
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| 252,500 |
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| 48,127 |
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| 611,727 |
President |
| 2012 |
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| 305,000 |
|
| 37,438 |
|
| |
|
| |
|
| 33,373 |
|
| 375,811 |
Michael O. Aldridge (4) |
| 2013 |
|
| 250,000 |
|
| |
|
| |
|
| |
|
| 20,449 |
|
| 270,449 |
Executive Vice President and |
| 2012 |
|
| 250,000 |
|
| 24,550 |
|
| |
|
| |
|
| 10,000 |
|
| 284,550 |
Chief Financial Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Brian Daigle |
| 2013 |
|
| 205,000 |
|
| |
|
| |
|
| |
|
| 14,237 |
|
| 219,237 |
Vice President Operations |
| 2012 |
|
| 187,500 |
|
| 18,658 |
|
| |
|
| |
|
| 7,503 |
|
| 213,661 |
Randal McDonald |
| 2013 |
|
| 160,000 |
|
| |
|
| |
|
| |
|
| 8,208 |
|
| 168,208 |
Controller |
| 2012 |
|
| 160,000 |
|
| 11,784 |
|
| |
|
| |
|
| 6,400 |
|
| 178,184 |
John Ebert (5) |
| 2013 |
|
| 74,173 |
|
| 10,000 |
|
| |
|
| 150,300 |
|
| 2,850 |
|
| 237,323 |
VP Finance and Business Development |
| 2012 |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
(1)
Bonuses include amounts attributable to a fiscal year even though paid after year end and, with respect to Mr. Ebert, a signing bonus on the start of employment.
(2)
The amounts reported in the Option Awards Column reflect the grant date fair value of the options granted to the named executive officers in the year reflected, determined using the Black-Scholes option model. For information relating to the assumptions made by us in valuing the option awards made to our named executive officers in fiscal year 2013, refer to Note 11 of our financial statements in our annual report on Form 10-K for the year ended December 31, 2013.
(3)
All other compensation consists of:
Name |
| Year |
| Travel Pay |
| Unused Vacation Pay |
| Auto Allowance |
| 401k Plan Contribution | ||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas F. Cooke |
| 2013 |
| $ | 19,800 |
| $ | |
| $ | 26,127 |
| $ | |
|
| 2012 |
|
| |
|
| |
|
| 19,775 |
|
| |
Andrew C. Clifford |
| 2013 |
|
| 13,000 |
|
| |
|
| 24,927 |
|
| 10,200 |
|
| 2012 |
|
| |
|
| |
|
| 17,167 |
|
| 16,206 |
Michael O. Aldridge |
| 2013 |
|
| |
|
| 10,790 |
|
| |
|
| 9,659 |
|
| 2012 |
|
| |
|
| |
|
| |
|
| 10,000 |
Brian Daigle |
| 2013 |
|
| |
|
| 5,341 |
|
| |
|
| 8,896 |
|
| 2012 |
|
| |
|
| |
|
| |
|
| 7,503 |
Randal McDonald |
| 2013 |
|
| |
|
| 1,285 |
|
| |
|
| 6,923 |
|
| 2012 |
|
| |
|
| |
|
| |
|
| 6,400 |
John Ebert |
| 2013 |
|
| |
|
| |
|
| |
|
| 2,850 |
(4)
Mr. Aldridge resigned as our Executive Vice President and Chief Financial Officer on December 16, 2013.
(5)
Mr. Ebert commenced employment with Saratoga in August 2013 and was appointed as our Vice President Finance and Business Development in November 2013.
Narrative Discussion of Executive Compensation Table
Bonuses
In March 2012, the Compensation Committee adopted an Annual Incentive Plan pursuant to which the Committee, on an annual basis, establishes potential bonus payments for eligible employees based on performance criteria established each year by the Committee. During 2012 and 2013, the Committee adopted incentive programs and established performance based bonus criteria, in each year, based on growth in production, proven reserves and EBITDA.
10
Under the 2012 program, Saratoga partially satisfied the production growth criteria and paid bonuses, including the bonuses indicated in the tables above to the named executive officers, in each case representing approximately 12% of the maximum available bonuses under the program. Under the 2013 program, Saratoga partially satisfied the proven reserves growth criteria. However, the Committee exercised its discretion under the program and determined to pay no bonuses with respect to 2013 performance.
Employment Agreements
In June 2013, our board of directors approved new employment agreements for our two principal officers, Thomas Cooke and Andy Clifford. Pursuant to the new employment agreements, (i) the annual base salary of Messrs. Cooke and Clifford was increased from its then current level of $305,000 by 4%, to $317,200, on July 1, 2013 and increases by 4% on July 1 of each succeeding year; (ii) the automobile allowance of Messrs. Cooke and Clifford was modified to either provide a company vehicle or pay a monthly automobile allowance, which allowance remains $700 per month for Mr. Clifford and was increased to $950 per month for Mr. Cooke; additionally, beyond repair and maintenance costs previously paid by the company, the automobile allowance has been revised to cover all costs of operating a vehicle; (iii) the expense reimbursement provisions were modified to clarify that the company will pay all incremental costs associated with maintenance of home offices by Messrs. Cooke and Clifford, including costs of internet service, telephone and facsimile service and, with respect to Mr. Clifford, a home workstation; (iv) travel pay in the amount of $200 per day was added for each overnight stay or out-of-town travel of twenty-four hours exclusively for business purposes; (v) Messrs. Cooke and Clifford each received options to purchase 250,000 shares of common stock exercisable at $3.00 per share for a term of five years and vesting on a quarterly basis over eight quarters; (vi) in the event of termination of employment due to death or disability, we will continue to pay base salary to the executive or his estate for a period of twelve months; and (vii) in the event of termination of employment by the company without cause or by the executive for good reason, we will pay a lump sum to the executive in an amount equal to two times the base salary and bonus paid during the twelve months immediately preceding termination and shall continue to provide health insurance for a period of twenty-four months.
Outstanding Equity Awards at December 31, 2013
The following table includes certain information with respect to unexercised options held by named executive officers at December 31, 2013:
|
| Option Awards | ||||||||||
Name |
| Grant Date |
| Number of Securities Underlying Unexercised Options Exercisable |
| Number of Securities Underlying Unexercised Options Unexercisable |
|
| Option Exercise Price |
| Option Expiration Date | |
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas Cooke |
| 06/10/13 |
| 62,500 |
| 187,500 | (1) |
| $ | 3.00 |
| 06/09/18 |
Andrew Clifford |
| 06/10/13 |
| 62,500 |
| 187,500 | (1) |
|
| 3.00 |
| 06/09/18 |
Michael Aldridge(2) |
| 10/31/11 |
| 100,000 |
| |
|
|
| 4.585 |
| 03/16/14 |
Brian Daigle |
| 07/01/10 |
| 40,000 |
| |
|
|
| 1.53 |
| 07/01/20 |
|
| 04/14/10 |
| 60,000 |
| |
|
|
| 3.00 |
| 04/14/20 |
Randal McDonald |
| 11/28/11 |
| 20,000 |
| 10,000 | (3) |
|
| 4.62 |
| 11/28/18 |
John Ebert |
| 08/12/13 |
| |
| 90,000 | (3) |
|
| 1.72 |
| 08/12/20 |
(1)
The stock options vest and become exercisable ratably over eight quarters from the grant date. The stock options will become immediately exercisable in their entirety in the event of certain changes in control.
(2)
Information relates to options remaining exercisable after the termination of employment of Mr. Aldridge.
(3)
The stock options become exercisable in 1/3 annual increments on each of the first three anniversaries of the date of grant. The stock options will become immediately exercisable in their entirety in the event of certain changes in control.
Director Compensation
We use a combination of cash and equity-based incentive compensation to attract and retain qualified candidates to serve on our board. In setting director compensation, we consider the significant amount of time directors dedicate in fulfilling their duties as directors as well as the skill-level required by the company to be an effective member of our board. The form and amount of director compensation is reviewed by our compensation committee, which makes recommendations to the full board.
11
Each non-employee director receives an annual fee of $10,000 and committee chairs receive an annual fee of $6,000 for the audit committee and $4,000 for all other committees, each of which fees is payable in two semi-annual installments. Each non-employee director is reimbursed for reasonable out-of-pocket expenses incurred in attending such meetings. Additionally, upon initial appoint or election as a director and annually upon reelection as a director, non-employee directors are granted stock options to purchase 35,000 shares of our common stock at the then fair market value. Under our present director compensation program, option grants expire on the seventh anniversary of the grant date and vest 50% on the date of grant and 50% on the first anniversary of the date of grant.
The table below summarizes the total compensation paid to or earned by our non-management directors during 2013. The amounts included in the Stock Awards and Option Awards columns reflect the aggregate grant date fair value, and do not necessarily equate to the income that will ultimately be realized by the director for these awards.
|
| Fees Earned or Paid |
|
| Stock |
|
| Option |
|
| All Other |
|
|
|
| |||||
Name of Director |
| in Cash |
|
| Awards |
|
| Awards(1) |
|
| Compensation |
|
| Total |
| |||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John W. Rhea, IV |
| $ | 16,000 |
|
| $ | |
|
| $ | 58,100 |
|
| $ | |
|
| $ | 74,100 |
|
Kevin M. Smith |
|
| 10,000 |
|
|
| |
|
|
| 58,100 |
|
|
| |
|
|
| 68,100 |
|
Rex H. White, Jr. |
|
| 14,000 |
|
|
| |
|
|
| 58,100 |
|
|
| |
|
|
| 72,100 |
|
(1)
Amounts reflect the aggregate grant date fair value of the option awards (options). The Black-Scholes option model was used to determine the grant date fair value of the options that we granted to the directors. For information relating to the assumptions made by us in valuing the option awards made to our non-management directors in fiscal year 2013, refer to Note 11 of our financial statements in our annual report on Form 10-K for the year ended December 31, 2013.
As of December 31, 2013, each director had the following number of options outstanding: Mr. Rhea, 70,000; Mr. Smith, 155,000; and, Mr. White, 155,000.
12
CORPORATE GOVERNANCE
Corporate Governance Guidelines; Ethics and Business Conduct Policy
Our corporate governance guidelines and our ethics and business conduct policy are available at www.saratogaresources.com under Corporate Governance and are available in print upon request. Amendments to or waivers of the ethics and business conduct policy granted to any of our directors or executive officers will be published promptly on our web site.
Board Composition and Meeting Attendance
As of the date of this proxy statement, our board consists of five members.
Our board of directors held five meetings during 2013. During 2013, each of our directors attended at least 75% of the aggregate of the total number of meetings of the board and the total number of meetings held by each committee of the board on which each such director served.
Directors are invited but not required to attend annual meetings of our stockholders. All of our directors attended our 2013 annual meeting of stockholders.
Board Independence
On the basis of information solicited from each director, our board has affirmatively determined that each of Messrs. Rhea, White and Smith has no material relationship with the company and is independent within the meaning of our corporate governance guidelines, which comply with the applicable NYSE MKT listing standards and SEC rules. In making this determination, the board, with assistance from the companys legal counsel, evaluated responses to a questionnaire completed annually by each director regarding relationships and possible conflicts of interest between each director, the company and management. In its review of director independence, the board considered all commercial, industrial, banking, consulting, legal, accounting, charitable, and familial relationships any director may have with the company or management.
Board Committees
Our board has two standing committees: an audit committee and a compensation committee. The composition and other information relating to the functioning of those committees is summarized as follows:
Audit Committee
The audit committee is composed of three directors, Mr. Rhea, Chairman, and Messrs. White and Smith, each of whom meets the independence and financial literacy requirements as defined by applicable NYSE MKT and SEC rules. The audit committee assists the board in its general oversight of our financial reporting, internal controls, legal compliance, ethics programs and audit functions, and is directly responsible for the appointment, evaluation, retention and compensation of the registered public accounting firm. The board has determined that Mr. Rhea qualifies as an audit committee financial expert in accordance with the applicable rules and regulations of the SEC. During 2013, the audit committee held six meetings.
The audit committee acts under the terms of a written charter. A copy of the audit committee charter is available on our web site at www.saratogaresources.com under Corporate Governance and is available in print upon request. For more information regarding the audit committee, please refer to the Audit Committee Report beginning on page 16.
13
Compensation Committee
The compensation committee is composed of three directors, Mr. White, Chairman and Messrs. Rhea and Smith, each of whom is a non-employee independent director as defined by applicable NYSE MKT rules. The committee is responsible for establishing and administering the policies that govern both annual compensation and equity ownership. It reviews and approves salaries, bonus and incentive compensation, perquisites, equity compensation, and all other forms of compensation for our executive officers, including our chief executive officer. The compensation committee is also responsible for reviewing and administering our incentive compensation plans, equity incentive programs and other benefit plans. Pursuant to authority granted under our 2011 Omnibus Incentive Plan, the committee has delegated to Messrs. Cooke and Clifford the authority to make awards to employees other than those subject to Section 16 of the Securities Exchange Act of 1934. The committee may from time to time engage the services of an independent executive compensation consultant to advise the committee on matters related to executive compensation. During 2013, the committee did not utilize the services of compensation consultants. The committee periodically reviews and makes recommendations to the board with respect to director compensation. During 2013, the compensation committee held three meetings.
The compensation committee acts under the terms of a written charter. A copy of the compensation committee charter is available on our web site at www.saratogaresources.com under Corporate Governance and is available in print upon request.
Nomination of Directors
The board of directors does not maintain a standing nominating committee. Instead, the board has adopted, by resolution, a process of nominating directors wherein nominees must be selected, or recommended for the boards selection, by a majority of the independent directors with independence determined in accordance with NYSE MKT standards. Because of the relatively small size of the board and the current demands on the independent directors, the board determined that the nomination process would best be carried out, while maintaining the independence of the nominating process, by drawing upon the resources of all board members with the requirement that nominates be selected by a majority of the independent directors.
In the event of a vacancy on the board, the process followed by the independent directors in nominating and evaluating director candidates includes requests to board members and others for recommendations, meetings from time to time to evaluate biographical information and background material relating to potential candidates and interviews of selected candidates by members of the board.
In considering whether to recommend any particular candidate for inclusion in the boards slate of recommended director nominees, the independent directors apply criteria adopted by the board. These criteria include the candidates integrity, business acumen, knowledge of our business and industry, experience, diligence, absence of conflicts of interest and the ability to act in the interests of all stockholders. No specific weights are assigned to particular criteria and no particular criterion is a prerequisite for each prospective nominee. The Board does not have a formal policy with respect to diversity of nominees. We believe that the backgrounds and qualifications of our directors, considered as a group, should provide a composite mix of experience, knowledge and abilities that will best allow the board to fulfill its responsibilities.
The board may utilize the services of a search firm to help identify candidates for director who meet the qualifications outlined above.
14
Stockholders may recommend individuals to the independent directors for consideration as potential director candidates by submitting the names and supporting information to: Independent Directors, c/o Corporate Secretary, Saratoga Resources, Inc., 3 Riverway, Ste. 1810, Houston, TX 77056. Supporting information should include (a) the name and address of the candidate and the proposing stockholder, (b) a comprehensive biography of the candidate and an explanation of why the candidate is qualified to serve as a director taking into account the criteria identified in our corporate governance guidelines, (c) proof of ownership, the class and number of shares and the length of time that the shares of our common stock have been beneficially owned by each of the candidate and the proposing stockholder, and (d) a letter signed by the candidate stating his or her willingness to serve, if elected. Assuming that appropriate biographical and background material has been provided on a timely basis, the stockholder-recommended candidates will be evaluated by following substantially the same process, and applying substantially the same criteria, as it follows for candidates recommended by our board or others. If the board determines to nominate a stockholder-recommended candidate and recommends his or her election, then his or her name will be included in the proxy card for the next annual meeting.
Stockholders also have the right under our bylaws to directly nominate director candidates, without any action or recommendation on the part of the board, by following the procedures set forth under Deadline for Submission of Stockholder Proposals for the 2015 Annual Meeting on page 18. Candidates nominated by stockholders in accordance with the procedures set forth in the bylaws will not be included in our proxy card for the next annual meeting.
Communicating with the Independent Directors
Our board will give appropriate attention to written communications that are submitted by stockholders, and will respond if and as appropriate.
Communications are forwarded to all directors if they relate to important substantive matters and include suggestions or comments our counsel considers to be important for the directors to know. In general, communications relating to corporate governance and long-term corporate strategy are more likely to be forwarded than communications relating to ordinary business affairs, personal grievances and matters as to which we tend to receive repetitive or duplicative communications.
Stockholders who wish to send communications on any topic to the board should address such communications to Saratoga Resources, Inc., Independent Directors, c/o Corporate Secretary, 3 Riverway, Ste. 1810, Houston, TX 77056.
Board Leadership Structure
Thomas F. Cooke serves as chairmen of our board and as our chief executive officer. Our board of directors believes that Mr. Cookes service as both chairman and chief executive officer is in the best interest of the company and our stockholders. As one of the companys founders, Mr. Cooke possesses detailed, in-depth knowledge of the issues, opportunities and challenges facing the company and its businesses and is thus well positioned to develop agendas that focus the boards time and attention on the most critical challenges and opportunities facing the company. Combining the roles of chairman and chief executive officer creates unified leadership and direction for the board and executive management, which our board believes will enhance the companys ability to communicate its message and strategy clearly and consistently to our stockholders, as well as enable decisive, flexible and unified company leadership and ensure clear accountability.
Our board of directors has concluded that its current leadership structure provides an appropriate framework for our directors to provide independent, objective and effective oversight of management. Our chairmen of our board, Mr. Cooke, and our president, Andrew C. Clifford, are not considered independent directors because they are part of our management team and receive compensation for services to the company. In accordance with our corporate governance guidelines, our non-management directors meet in executive session at the end of each regularly scheduled board meeting. Following each executive session of non-management directors, the presiding director serves as a liaison between the non-management directors and the chairmen regarding any specific feedback or issues that have been discussed in executive session. In addition, our two principal board committees are composed entirely of independent directors, and they have the power and authority to engage independent legal, financial or other advisors as they may deem necessary, without consulting or obtaining the approval of the full board or management.
15
Boards Role in Oversight of Risk Management
Our board of directors as a whole is responsible for risk oversight, with reviews of certain areas being conducted by the relevant board committees that report to the full board. In its risk oversight role, our board of directors reviews, evaluates and discusses with appropriate members of management whether the risk management processes designed and implemented by management are adequate in identifying, assessing, managing and mitigating material risks facing the company. In addition, as reflected in our ethics and business conduct policy, our board seeks to establish a tone at the top communicating the boards strong commitment to ethical behavior and compliance with the law.
Our board believes that full and open communication between senior management and the board of directors is essential to effective risk oversight. Our chairman and chief executive officer meets regularly with senior management to discuss a variety of matters including business strategies, opportunities, key challenges and risks facing the company, as well as managements risk mitigation strategies. Senior management attends all regularly scheduled board meetings where they conduct presentations to the board on various strategic matters involving our operations and are available to address any questions or concerns raised by the board on risk management-related or any other matters. Our board oversees the strategic direction of the company, and in doing so considers the potential risks and rewards of the companys business opportunities and challenges, and monitors the development and management of risks that impact our strategic goals.
While our board is ultimately responsible for risk oversight at the company, our two board committees assist our board in fulfilling its oversight responsibilities with respect to certain areas of risk. As part of its responsibilities as set forth in its charter, the audit committee is responsible for reviewing and discussing with management and our independent registered public accounting firm the companys major financial risk exposures and the measures management has taken to monitor, control and minimize such risks, including the companys risk assessment and risk management policies. The audit committee assists our board in fulfilling its oversight responsibilities by monitoring the effectiveness of the companys systems of financial reporting, auditing, internal controls and legal and regulatory compliance. Our independent registered public accounting firm meets regularly in executive session with the audit committee. As part of its responsibilities as set forth in its charter, the compensation committee is responsible for overseeing the companys assessment of whether its compensation policies and practices are likely to expose the company to material risks and in consultation with management, is responsible for overseeing the companys compliance with regulations governing executive compensation. Each committee regularly reports on these matters to the full board.
Compensation Committee Interlocks and Insider Participation
The current members of our compensation committee are Messrs. White, Rhea and Smith. In 2013, none of our executive officers served as a director or member of the compensation committee of another entity, where an executive officer of the entity served as one of our directors or on our compensation committee.
RELATIONSHIP WITH INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Audit Committee Report
The audit committee is responsible for assessing the information provided by management and our registered public accounting firm in accordance with its business judgment. Management is responsible for the preparation, presentation and integrity of our financial statements and for the appropriateness of the accounting principles and reporting policies that are used. Management is also responsible for testing the system of internal controls, and reports to the audit committee on any deficiencies found. Our registered public accounting firm was responsible for auditing the financial statements and for reviewing the unaudited interim financial statements.
The audit committee reviewed with our registered public accounting firm the overall scope and plan of the audit. In addition, it met with our registered public accounting firm, with and without management present, to discuss the results of MaloneBailey, LLPs examination, the evaluation of our system of internal controls, the overall quality of our financial reporting and such other matters as are required to be discussed under generally accepted auditing standards. The audit committee has also received from, and discussed with, our registered public accounting firm the matters required to be discussed by Statement on Auditing Standards 61 (Communication with Audit Committees).
16
The audit committee discussed with MaloneBailey, LLP that firms independence from management and our company, including the matters in the written disclosures and the letter required by the Independence Standards Board Standard No. 1. The audit committee has also considered the compatibility of audit related and tax services with the auditors independence.
In fulfilling its oversight responsibilities, the audit committee has reviewed and discussed the audited financial statements in the Annual Report on Form 10-K for the year ended December 31, 2013 with both management and our registered public accounting firm. The audit committees review included a discussion of the quality and integrity of the accounting principles, the reasonableness of significant estimates and judgments, and the clarity of disclosures in the financial statements.
In reliance on the reviews and discussions referred to above, the audit committee recommended to the board, and the board has approved, that the audited financial statements be included in the Annual Report on Form 10-K for the year ended December 31, 2013 for filing with the SEC.
By the Audit Committee of the Board of Directors:
John W. Rhea, IV, Audit Committee Chair
Rex H. White, Jr., Audit Committee Member
Kevin M. Smith, Audit Committee Member
Independent Registered Public Accounting Firm Fees
The following table summarizes the fees of MaloneBailey, LLP, our registered public accounting firm in 2013 and 2012, billed to us for each of the last two fiscal years:
Fee Category |
| FY 2013 |
| FY 2012 | ||
Audit Fees (1) |
| $ | 259,865 |
| $ | 170,885 |
Audit-Related Fees |
|
| |
|
| |
Tax Fees |
|
| |
|
| 26,500 |
All Other Fees (2) |
|
| |
|
| 36,500 |
Total Fees |
| $ | 259,865 |
| $ | 233,885 |
____________
(1)
Audit fees consist of fees for the audit of our financial statements, the review of the interim financial statements included in our Quarterly Reports on Form 10-Q, and other professional services provided in connection with statutory and regulatory filings or engagements.
(2)
Other fees consist of amounts paid for comfort letters and services in connection with financing transactions and the filing of registration statements with the Securities and Exchange Commission.
All fees set forth in the table above were approved by our audit committee.
Pre-Approval Policies and Procedures
The audit committee has adopted policies and procedures relating to the approval of all audit and non-audit services that are to be performed by our registered public accounting firm. This policy generally provides that we will not engage our registered public accounting firm to render audit or non-audit services unless the service is specifically approved in advance by the audit committee or the engagement is entered into pursuant to one of the pre-approval procedures described below.
From time to time, the audit committee may pre-approve specific types of services that are expected to be provided by our registered public accounting firm during the next 12 months. Any such pre-approval is detailed as to the particular services to be provided and is also generally subject to a maximum dollar amount.
The committees practice is to consider for approval, at its regularly scheduled quarterly meetings, all audit and non-audit services proposed to be provided by our registered public accounting firm. In situations where a matter cannot wait until the next regularly scheduled committee meeting, the chairman of the committee has been delegated authority to consider and, if appropriate, approve audit and non-audit services or, if in the chairmans judgment it is considered appropriate, to call a special meeting of the committee for that purpose.
17
CERTAIN RELATIONSHIPS AND RELATED PARTY TRANSACTIONS
On November 22, 2013, we completed the sale of $54.6 million in aggregate principal amount of 10.0% Senior Secured Notes due 2015 (the First Lien Notes). The First Lien Notes were issued for $27.3 million in cash and surrender for retirement of $27.3 million in face amount of 12½% Senior Secured Notes (the Second Lien Notes). Further details regarding the terms of the First Lien Notes can be found in our Current Report on Form 8-K filed November 25, 2013.
Funds (the GSO Funds) managed by GSO Capital Partners purchased $36.4 million of the First Lien Notes, paying $18.2 million in cash and surrendering for cancellation $18.2 million in face amount of Second Lien Notes.
The GSO Funds hold, in the aggregate, 4.8 million shares, or 15.5%, of our outstanding common stock.
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires our directors and executive officers and persons who own more than 10% of our common stock to file reports of ownership and changes in ownership with the SEC. Based solely upon our review of the Forms 3 and 4 filed during 2013, and written representations from certain reporting persons that no Forms 5 were required, we believe that all required reports were timely filed.
HOUSEHOLDING OF ANNUAL MEETING MATERIALS
Some banks, brokers and other nominee record holders may be participating in the practice of householding. This means that only one copy of our annual report and proxy statement will be sent to stockholders who share the same last name and address. Householding is designed to reduce duplicate mailings and save significant printing and postage costs.
If you receive a household mailing this year and would like to receive additional copies of our annual report and/or proxy statement, please submit your request in writing to: Saratoga Resources, Inc., 3 Riverway, Ste. 1810, Houston, TX 77056, Attention: Secretary or by calling Saratoga Resources at (713) 458-1560. Any stockholder who wants to receive separate copies of the proxy statement in the future, or who is currently receiving multiple copies and would like to receive only one copy for his or her household, should contact his or her bank, broker, or other nominee record holder.
DEADLINE FOR SUBMISSION OF STOCKHOLDER PROPOSALS
FOR THE 2015 ANNUAL MEETING
Any stockholders who wish to submit a proposal, pursuant to Rule 14a-8 under the Exchange Act, for inclusion in the proxy materials for our 2015 annual meeting of stockholders must ensure that it is received by our corporate secretary at our corporate headquarters, which are located at 3 Riverway, Ste. 1810, Houston, TX 77056, no later than December 31, 2014.
Our by-laws also establish an advance notice procedure for stockholders who wish to nominate candidates for election as directors or otherwise propose business for consideration at a stockholders meeting. We must receive a notice regarding stockholder nominations for director or other business at our corporate headquarters not less than 90 days nor more than 120 days prior to the first anniversary of the prior years stockholder meeting; provided, however, that in the event that the date of the annual meeting is more than 30 days before or more than 60 days after such anniversary date, notice by the shareholder to be timely must be so delivered not earlier than the close of business on the 120th day prior to such annual meeting and not later than the close of business on the later of the 90th day prior to such annual meeting or the 10th day following the day on which public announcement of the date of such meeting is first made. Any such notice must contain certain specified information concerning the persons to be nominated or proposed business and the stockholder submitting the nomination or business, all as set forth in our by-laws. The presiding officer of the meeting may refuse to acknowledge any director nomination or business not made in compliance with such advance notice requirements.
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Any stockholders wishing to submit proposals intended to be presented at our 2015 annual meeting of stockholders that are not submitted pursuant to Exchange Act Rule 14a-8 must ensure that they are received by us not later than March 18, 2015 and not earlier than February 16, 2015. The persons designated in the proxy card will be granted discretionary authority with respect to any stockholder proposal not timely submitted to us.
By Order of the Board of Directors. |
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THOMAS F. COOKE |
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Chairman and Chief Executive Officer |
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April 28, 2014
THE BOARD ENCOURAGES STOCKHOLDERS TO ATTEND THE ANNUAL MEETING. WHETHER OR NOT YOU PLAN TO ATTEND, YOU ARE URGED TO COMPLETE, DATE, SIGN AND RETURN THE ENCLOSED PROXY IN THE ACCOMPANYING ENVELOPE. A PROMPT RESPONSE WILL GREATLY FACILITATE ARRANGEMENTS FOR THE ANNUAL MEETING AND YOUR COOPERATION WILL BE APPRECIATED. STOCKHOLDERS WHO ATTEND THE ANNUAL MEETING MAY VOTE THEIR STOCK PERSONALLY EVEN THOUGH THEY HAVE SENT IN THEIR PROXIES.
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SARATOGA RESOURCES, INC.
3 Riverway, Suite 1810
Houston, Texas 77056
Proxy for Annual Meeting of Shareholders
to be held on Monday, June 16, 2014
This Proxy is solicited on behalf of the Board of Directors
The undersigned hereby appoints Thomas F. Cooke and Andrew C. Clifford, and each of them, as Proxies, with full power of substitution in each of them, in the name, place and stead of the undersigned, to vote at an Annual Meeting of Shareholders (the "Meeting") of Saratoga Resources, Inc., a Texas corporation (the "Company"), on Monday, June 16, 2014, at 10:00 a.m., or at any adjournment or adjournments thereof, in the manner designated below, all of the shares of the Company's common stock that the undersigned would be entitled to vote if personally present.
(1) | Election of directors: |
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| ¨ | FOR ALL NOMINEES LISTED BELOW | ¨ | WITHHOLD AUTHORITY TO VOTE FOR |
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| (except as marked to the contrary below) |
| ALL NOMINEES LISTED BELOW |
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| Thomas F. Cooke |
| J.W. Bill Rhea, IV |
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| Andrew C. Clifford |
| Kevin M. Smith |
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| Rex H. White, Jr. |
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| FOR, except withhold vote from the following nominees |
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(2) | Advisory vote to approve the compensation of our named executive officers. | |||||||||
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| ¨ | FOR | ¨ | AGAINST |
| ¨ | ABSTAIN |
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(3) | Ratify the appointment of MaloneBailey LLP as the Company’s independent registered public accounting firm. | |||||||||
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| ¨ | FOR | ¨ | AGAINST |
| ¨ | ABSTAIN |
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THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER. IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR MANAGEMENT’S NOMINEES FOR DIRECTOR LISTED IN THIS PROXY, FOR PROPOSALS 2 AND 3, AND IN THE DISCRETION OF THE PROXIES WITH RESPECT TO ANY OTHER MATTERS PROPERLY BROUGHT BEFORE THE SHAREHOLDERS AT THE MEETING.
Please sign exactly as your name appears hereon. When shares are held by joint tenants, both should sign. When signing as an attorney, executor, administrator, trustee, guardian, or corporate officer, please indicate the capacity in which signing. | ||
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DATED:______________________________, 2014 | ||
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Signature: |
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Signature if held jointly: |
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PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY PROMPTLY USING THE ENCLOSED ENVELOPE
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